School Business Management

Payroll Services

Our payroll and transactional HR service allows you to focus your time and resources on your pupils and their education.

Contact us or call 0161 276 0160

Why choose One Education for Payroll Services

Our expert team has first rate relationship management skills to professionally manage all your needs responsively and reliably.

A very friendly and professional payroll service from One Education, including good advice and reassurance before the contract started; a smooth transfer process from our previous payroll provider that was completed in a short timescale; patience whilst we established the related BACS payment facility and accommodating urgent requests for information with good humour.

David Thompstone, Chief Finance Officer
Victorious Academies Trust

One Education have been our payroll provider for over six years. The service is excellent and the efficiency from Audrey North & her team is outstanding. We would certainly recommend them without any reservations whatsoever.

Lynne Bentley, PA/HR Manager
Burnage Academy for Boys

One Education payroll service provides an individual tailor made service for your school, dealing promptly with any enquiries and are always willing to support and help in any way they can.

Liz Perry, School Business Manager
St Joseph's RC Primary School

We transferred from a Local Authority payroll service to join One Education Payroll. This was the best decision we ever made. Everything is dealt with promptly and efficiently. The team are available during office hours to answer any queries you may have. Everyone is really helpful, friendly and approachable, they really go out of their way to resolve your issue. I personally cannot recommend them high enough.

Donna Dillon, HR & Finance Manager
Moston Lane Primary School

I am extremely pleased with the service that I have received from the One Education Payroll team. I have found every interaction with staff members, whether through the helpdesk or in more specific pieces of work, to be thoroughly helpful. They have provided excellent guidance for my staff in day to day operational activities, and in respect of strategic input. I would fully endorse their services to any school.

Darren Amesbury, Headteacher
Rackhouse Primary School

One Education

Payroll Overview

Our payroll support gives you peace of mind that one of the most fundamental yet sensitive functions is managed to meet your specific needs. You maintain the control, while we ensure a flexible service to cater for all your payroll requests. Avoiding errors, timely reporting to HMRC and ensuring payments are always made to staff on time.

Payroll Service

Pension Scheme Administration and Compliance



We provide an extensive range of services for schools and academies. These can be tailored to your requirements and we can provide a bespoke package incorporating one or more services.


  • A designated payroll adviser who takes the time to get to know you and your school and who works to your agenda.
  • Payments from your nominated bank account made direct to your employees. As we are a BACS Approved Bureau this couldn’t be easier.
  • Ensuring you see where the money goes, prior to any payments being made, we provide you with a detailed full payroll summary report. Immediately after payment you receive a full costing report configured to meet your needs and coded in accordance with your financial reporting system.
  • Statutory legislation such as RTI (real time information) and auto-enrolment into pension schemes is all included with the service.
  • Knowledge and experience of education sector pension schemes including Teachers Pension Scheme and the relevant Local Authority Scheme (including GMPF).
  • Spreading the costs - our payroll processing charges are invoiced monthly, allowing you to manage the cost throughout the year.
  • Access to an online DBS service

Contact us or call 0844 967 1111

Transactional HR

Our Transactional HR provides a seamless service for your recruitment process meaning your valuable time and resources can be focussed on the learning outcomes of your pupils.

  • Preparing and issuing documentation such as new starter letters, contracts of employment, confirmation of contractual changes and documentation for leavers is time consuming. We ensure you have everything you need at the time you need it.
  • All documentation created will reflect your school’s individual identity and status and to suit your needs. For example: documents can be sent electronically to a nominated contact at your school or as a hard copy directly to the individual employee.
  • For maintained schools, we can ensure the relevant Local Authority (as the Employing Authority) is informed of any staff appointments at your school fulfilling your statutory requirement to do so.

Contact us or call 0844 967 1111


We pride ourselves in putting children first and delivering exceptional services at affordable prices to schools. Here are some additional benefits of working with One Education.

Dedicated Payroll Officer

Bespoke payroll service

Full pension admisitration

Complete transactional HR documentation

Training courses

Training courses & Conferences

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Our expert Payroll team offered the latest information and advice for schools as part of the One Education COVID-19 Webinar Series for Schools.

Download the slides


No - employees are paid via your payroll and therefore are unaffected by this legislation. IR35 only comes into consideration if you are engaging workers off-payroll and they provide services via an ‘intermediary’ which can either be direct or through an agency.


Workers who provide their services to your school through an intermediary, which can be the worker’s own limited company, such as a personal service company (PSC), a partnership of which the worker is a partner, or another individual.


Public bodies including schools, academies and multi academy trusts will be affected when they engage a worker via an intermediary, for example a PSC, third partner agency or partnership. In cases where the rules apply, schools will have statutory responsibility for deduction and payment of tax/employee National Insurance Contributions (NIC’s) and for payment of employer’s NIC.


Agency supply teachers covering for the absence of permanent staff or fixed-term staff should be paid as employees of the agency, meaning the agency pays the worker but with PAYE Tax and NI deducted via the agency’s payroll. Schools / academies will need to get assurance in writing from the agency that they are doing this for all current and future supply teachers that they provide to your educational establishment.


An online tool, known as the Employment Status Service (ESS) is available by HMRC.




They still must have an IR35 employment status check on their work to determine if they are inscope of IR35. If they are assessed as in scope they must have PAYE tax/NI deducted from their payments.


The school will need to deduct tax and NIC through payroll from the amount remaining after VAT is deducted. Tax, employee and employer NICs will be paid to HMRC by the school’s payroll provider. If your school uses the One Education payroll service, you will be able to ask us to set up the worker on a payroll to ensure the right deductions are made. Where your payroll provision is not via One Education you will need to liaise with your payroll provider to establish the process they intend to put in place to manage these changes in legislation.


This should be included with all other PAYE Tax/NI being paid over monthly to HMRC by your payroll provider, or by the agency’s company payroll provider if the worker is paid via their payroll.


If the worker has been engaged via an agency, it is the agency’s legal responsibility to issue the contract for the worker. In this situation your school / academy will have a separate ‘supplies’ contract (service agreement) with the agency to supply one or more workers. If the worker has been engaged directly by your school/academy you must issue a contract of engagement. The contract terms must be consistent with the information used for the IR35 assessment.


No, the legislation states that any worker who is assessed as inside IR35 but engaged via an intermediary will have no entitlement to employment rights and no entitlement to statutory payments or benefits associated with employment (sick pay, redundancy, eligibility to join the pension scheme).


Meet The Team

Payroll Manager

Audrey North

Audrey joined a local authority providing schools with SIMS & FMS support. Audrey became the School Workforce Census Coordinator for a large city authority for all its schools On a daily basis she provides support to School Business Managers and Senior Leaders regarding their payroll needs.

Payroll Advisor

Winsome Alleyne

Winsome worked within a Local Authority for over 19 years. She provides support to schools with their HCSS and FMS finance system and plays a major part in managing all third party payments on behalf of schools.

Payroll Advisor

Andrea Inman

Andrea has worked within the payroll environment for over 18 years in various positions within the private sector and spent the last 5 years working as a Payroll Consultant with experience of leading and managing customer implementations and various customer projects. She joined One Education to focus on processing individual school payrolls and working with schools to offer a seamless service.

Payroll Advisor

Nathan Davies

Nathan has 15 years’ experience providing Payroll and HR advice within the Education sector. He specialises in teachers' terms and conditions in relation to pay, ISR reviews, pension legislation and specific contracts of employment. Nathan delivers training to cluster groups and School Business Manager forums.

Pension Administrator

Paul Hirst

Paul started his career in Pensions with the Greater Manchester Pension Fund and has over 20 years’ experience. Paul manages the Pension Function, collating and reconciling member and employer contributions, member administrative requirements and their timely submission

Latest Blogs

Our team of Education Professionals regularly author articles and news items. Use the link below to view these in our One Editorial Blog.


STRB 27th report teacher's pay

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What is the IR35 impact on schools

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